What “Flatten PDF File” Means and How To Do It

Laptop on a desk with Adobe editor opened

If you’re new to the printing world, or even relatively acquainted, you may be wondering what a flattened PDF file is and how to achieve it. When you create a PDF from layered documents using software such as Adobe InDesign or Adobe Photoshop, your PDF can contain multiple layers with different content on each one. If you print your PDF as is, you will only print the layer that is visible onscreen as opposed to all visual elements from various layers. To avoid this issue, you want to flatten your PDF file for print. Flattening a PDF for print removes transparency information and converts images to a format that the printer can read.

Pro tip: Save a working version of your file as well as a PDF version that you can flatten.

Why PDF files are best for printing

A PDF (short for Portable Document Format) is the universally accepted and preferred file format for many print providers, Printivity included. A PDF can be set up to provide your printing company all of the information they need, such as color profile and embedded fonts, to ensure a smooth printing process. PDFs capture formatting information from a number of desktop publishing applications, allowing a consistent and unchanging view of what your file should look like from one device to the next.

For example, when you create a PDF, a copy of each font used is added into the PDF file itself. This is also known as embedding fonts. When the PDF is opened on any computer, all the fonts will be there the way you intended. In other file formats, the fonts are not embedded, meaning that if another computer does not have the fonts you used, it will not be able to find the fonts and will replace them with one they have. Other formats, such as DOC or DOCX, will apply styles and formatting based on the source and version of Word used to view the file. With a PDF, what you see is what you will get in your final printed product. 

How to Flatten your PDF file with Adobe Acrobat 8 Pro or later

Once you have saved your final design file as a PDF, you want to make sure you flatten it before you submit it to your printer. You can easily flatten your PDF for print using Adobe Acrobat Pro by following these steps.

1. Create a backup of your PDF file

Creating a backup of your PDF file will ensure you can make edits if needed. Once you flatten your PDF, you cannot make any further edits.

2. Go to Advanced > Print Production > Flattener Preview

Screenshot of the drop down menu of Adobe. Arrow pointing to "Flatten Preview"

3. Adjust the Raster/Vector Balance as needed

The raster/vector setting determines how hard the flattener works to keep objects in their vector form in the flattened output. This setting can affect flattening performance, especially for complex documents. When it comes to complex documents, flattening in vector form requires more time and memory than rasterization.

You can adjust the raster/vector settings from 0-100. 

When choosing setting 0, the flattener rasterizes all of the objects on any page that includes at least one transparent object. All of the objects on the page will be rasterized whether or not they contain or interact with transparency themselves.

Settings 1-99 will affect the degree to which the flattener rasterizes, or doesn’t, areas of transparency determined by the number of paths, objects, the amount of object overlap and the type of objects

At setting 100, the flattener tries to keep all of the objects in their original vector form. At this setting, the flattener will almost always produce the best looking output. Due to the complexity of keeping designs in vector form, this is the slowest setting. 

Use the flattener preview to best determine what the flattener will do to your design.

Screenshot of the flattening preview of Adobe. Use the sliding scale for raster/vector balance.

4. Check “Convert All Text to Outlines”

This setting controls how text is processed and will cause the flattener to convert all text to outlines. With this setting enabled, all text will print with the same weight. 

Screenshot of the flattening preview of Adobe. Click "Convert All Text to Outlines"

5. Deselect “Clip Complex Regions”*

*This step will only be applicable if you chose values 1-99 for step 3.

This setting controls the flattener’s analysis of complexity regions. When selected, this option creates clipping paths around these portions of a transparent design. 

6. Click “Apply” to flatten the PDF and close the Flattener Preview box.

Once you have completed the steps above, your file will be one single element and ready to send to the printer.

Keep in mind that you cannot edit a PDF file after it has been flattened. It is important to create a backup file in case more edits are needed.

Printing with Printivity

Flattening any layers in your file is an essential step toward achieving a print ready file as Printivity, and any printer, will need to flatten your file before we can finish printing. Flattening your file before submitting it will help ensure a smooth printing process.

Please note that if you use a special font that our system can not recognize, the document will replace your font with another font in our system. We recommend that you save your final file as a flattened PDF to avoid this issue. We also accept file formats of DOC, JPEG, JPG, PNG, TIFF, AL, PSD, PUB, and PPT.
Download product specific templates directly from Printivity.com before you start designing. Once you’re ready to order, or have questions during the ordering process, contact our expert customer service department at 1-877-649-5463.

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